SharePoint Governance: Beyond the Buzzword

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on Dec 7, 2011
I find it helpful to see Governance (be it the one buzzword, or the kelidescope of SharePoint governance, business governance, IT governance, service governance, and, as you say, management) in a similar way that I see SharePoint, with layers of complexity that each serve different roles. You have your site collections, sites, subsites, lists and libraries, all the way down to individual items and metadata fields on the items. IMO, SharePoint governance (and/or "governance") can and should be a layered approach, from the high-level 50000 foot view of the business objectives, all the way down to the low level day to day management and enforcement tools. Not every organization will need the same numbers of levels, or amount of detail; some will need them all mapped out before starting, and others will be better off building them as they gain experience with what SharePoint is and what it can do in relation to their environemnt and their requirements. Whether or not you choose to label those elements as governance (or "governance"), they all play a role in what SharePoint governance is at its heart: laying out what SharePoint is FOR in the organization, how to optimize it (minimax that most closely meets the needs at the least effort) to reach the goals of that purpose (or, more likely, those purposes), who is responsible for making sure it goes according to plan, and who is authorized to evaluate the plan and make adjustments when needed (and it will be needed).
on Dec 8, 2011
Hi Dan, Great article and to the point. Governance and Management are definitely different!! I'd like to add Governance rules on different levels and see them more as 'guidelines' as business likes to change. If properly published everybody should be able to understand them (KISS principle surely needed) 1. SharePoint Global - just very high level things, more related to administrators for setting up the environment --> web apps, site collections, content databases, ... 2. Site Collection level (for collaboration sites) - advice on security, structure, ... 3. Intranet - same as 2 but additionally publishing rules, ... Management is another thing and really difficult without a proper tool that can be used on the different levels by different people. There are some out there and I've made my choice :-) Best regards, Geert

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